What is a meeting management tool?

If you want to improve virtual meetings and collaboration, there are different types of meeting management tools that can help. The purpose of meeting management tools is to create a framework for you to plan and execute effective meetings by managing information, setting goals, prioritizing tasks and executing projects in a timely manner.

Meeting management tools are going to keep you as organized as you can be so that your most precious asset (time) is optimized as much as possible.

Keep reading to find out why meeting management solutions will enhance and improve the way that your team operates day to day.

The benefits of using a meeting management tool

It’s essential to the success of your business to competently organize and execute meetings in the most effective way possible. It can become a strenuous task to get this done without any assistance.

Some of the major benefits of using a meeting management tool are that they streamline your planning, optimize data management and the accessibility of information, and strengthen communications between you and your team members. Now, let’s get into the details:

Who has been your favorite boss or mentor?

I was groomed to be an entrepreneur by my father, who groomed my brother and my sister and myself to be entrepreneurs. To this day, for the last 15 to 25 years each one of us have run our own companies so that was pretty foundational mentoring from my dad. Both of my grandfathers were also entrepreneurs and I also got a lot of my training from a group called College Pro Painters. Every year we hired 8,800 painters and franchisees, so we became operationally world-class at things like recruiting, interviewing, onboarding, training, and operations.

I would say it was probably less of a person or a boss, and it was more of that experience of being a franchisee for three years with college Pro. And then in my mid 20s, coaching 120 franchisees over four years, is where I really gained all of my insights on running companies.

When I was 29 years old, I had finished training 120 franchisees. That included recruiting them, interviewing them, training them, coaching them. And doing that for four years. That’s really where I got all my training.

The benefits of using a meeting management tool

The same process for the reports of officers is followed here, except that it is the heads of committees, groups or boards within the organization who provide their updates and recommendations here. This would include a Membership Committee Chairman’s Report, followed by Finance Committee Chairman’s Report and then a Convention Committee Report.

The difference from reports of officers is that, if a group or committee has recommendations, the reporting member moves straight to the necessary motion. The motion doesn’t require others in the meeting to support it because the group presenting it is more than one person. If the report gives rise to a motion, it’s entertained at this part of the meeting. Motions don’t require a second here, unless there’s the rare case that your committee is made up of one member.